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Office Coordinator Job

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Date: Oct 23, 2021

Location: Memphis, TN, US

Company: Methodist Le Bonheur Healthcare

Summary

Coordinates the day-to-day office operations of a moderately complex nature including, but not limited to business operations, clerical, appointment and meeting coordination for assigned department leaders or multiple departments. Models appropriate behavior as exemplified in MLH Mission, Vision and Values.

Education/Experience/Licensure

 

Education/Formal Training

Work Experience

Credential/Licensure

 

REQUIRED:

High school graduate or equivalent.

 

Minimum of two years of office administrative experience.

N/A

 

PREFERRED:

Associate’s degree in a related degree

 

N/A

N/A

 

SUBSTITUTIONS ALLOWED:

 

N/A

 

N/A

 

N/A

Knowledge/Skills/Abilities

  • Must be proficient in the Microsoft Office program or programs (Word, Excel, PowerPoint) as indicated in the specific function within the department.
  • Skill and proficiency in oral and written communication including spelling, grammar, punctuation, and composition.
  • Proficient in use of basic office equipment; multi-line phones; and data entry.
  • Demonstrated organizational skills with ability to set priorities and meet deadlines.
  • Demonstrates discretion in dealing with confidential information and sensitive issues.
  • Proven record of providing excellent customer service both internally and externally.
  • Ability to evaluate problematic situations and be able to adapt, respond to, and/or notify/advise appropriate staff in order to resolve the situation/issue. 
  • Ability to type lengthy or detailed memoranda.
  • Ability to prioritize multiple tasks for multiple Directors and/or Senior Directors.

Key Job Responsibilities

  • Coordinates and maintains an efficient office operation and performs administrative duties of a moderately complex and confidential nature in support of office activities to relieve the staff of various administrative responsibilities.
  • Prepares a variety of correspondence, memoranda, reports, statistical reports and other materials.  Establishes and maintains efficient filing systems for departmental and confidential materials.
  • Assists leaders with budget and fiscal functions.
  • Performs various office support duties specific to the department assigned.  This section can constitute up to 15% of job duties or considered “Other job duties.” (Please list the primary standards of the job in the space provided below.)

Physical Requirements

  • The physical activities of this position may include climbing, pushing, standing, hearing, walking, reaching, grasping, kneeling, stooping, and repetitive motion.
  • Must have good balance and coordination.
  • The physical requirements of this position are: light work - exerting up to 25 lbs. of force occasionally and/or up to 10 lbs. of force frequently.
  • The Associate is required to have close visual acuity to perform an activity, such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; or extensive reading.
  • The conditions to which the Associate will be subject in this position: The Associate is not substantially exposed to adverse environmental conditions; job functions are typically performed under conditions such as those found in general office or administrative work.


Nearest Major Market: Memphis

Job Segment: Office Manager, Clerical, Administrative Assistant, Public Health, Data Entry, Administrative, Healthcare